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VolResources

Volunteer Resources

As a Girl Scout volunteer, you help girls learn lessons they will use for decades to come. These resources equip you to help girls be leaders in their own lives and in the world.

Have questions? GSNENY is here to help! Contact Member Care at 518-489-8110 or click here to email.

Adult Recognition

Showing appreciation for volunteers is essential. They contribute countless hours toward Girl Scouts on top of their own busy schedules and hectic lives. Girl Scouting wouldn't be the same without them.

Formal Recognitions

These awards range from local neighborhood and district recognitions to annual national and Council-level awards. Check out the Adult Awards Handbook to determine the best fit for your nominee, and then submit your nomination. It's easy—just follow the instructions!

Here is how you do it:

Learn about the awards by reviewing the Adult Awards Handbook

Council Awards – Complete the nomination form and gather required letters of recommendation. Awards nominations are due by April 1.

This year we will be collecting awards nominations through Google Forms! You can still submit via paper, but google forms makes it fast and easy. All nomination letters can be sent under separate cover to volunteering@girlscoutsneny.org.

Online Nomination Form

Recognition Ceremonies

Council-level awards will be presented at our annual Volunteer Awards Dinners.

Resources

Adult Awards Handbook  
Adult Awards at-a-glance 
Awards Nomination Form  
Nomination Checklist 

Banking

Helping girls decide what they want to do and coaching them as they earn and manage money to pursue their goals is an integral part of the Girl Scout program. Girl Scout troops are funded by money earned through Council-sponsored product sale activities (such as the Girl Scout Cookie Program) and troop money-earning activities. When the troop is earning and spending money, the troop needs to set up a bank account.

Troops in our Council can open an account at the bank of their choice using the Prospective Financial Institution (Bank) Letter. Please contact your Volunteer Service Coordinator for a copy of the letter at volunteering@girlscoutsneny.org.

More information is available in our Volunteer Essentials Handbook. 

Insurance

Membership
GSUSA supplies its registered members with basic insurance coverage when they are engaged in Girl Scout activities. It is essential that any individuals participating in overnight activities, adventure activities sponsored by our Council, or international travel be registered Girl Scouts.

Certificate of Insurance (COI)
GSNENY both requires and provides certificates of insurance. We provide a COI to external agencies such as schools or libraries to provide proof of insurance. GSNENY requires external agencies to provide GSNENY with a COI during adventure activities or for travel outings 100+ miles away. Request a COI by calling or emailing the Volunteer Services Department at volunteering@girlscoutsneny.org.  

Non-Scout Tag-along Plan 2
To ensure non-scouts attending a day-only, non-adventure activity event. Can be used for siblings and guardians.

International 3PI
Supplemental insurance coverage for Girl Scouts traveling internationally. 

Overnight Plan 3P
Supplemental insurance recommended ensuring registered Girl Scouts who are attending an overnight or adventure activity.  

Volunteer Role Descriptions

Below are descriptions for the various positions volunteers can hold.

Training for all positions is provided by the Council. Visit our Training section for more information. 

Safety

Nothing is more important within Girl Scouting than ensuring the health and safety of girls. Safety management will help you identify risks, avoid injury and illness, and help you respond to emergencies if needed.

Girl Scouts covers safety from all angles in several resources available to volunteers:

Safety Activity Checkpoints
In-depth safety information and tips that adult volunteers use for Girl Scout sports and activities; girls can also use these checkpoints to ready their group for a girl-led activity. Click here to read a summary of the Safety Activity Checkpoints.

Volunteer Essentials Chapter 4
Our council's volunteer handbook devotes an entire chapter to volunteers' responsibilities for protecting girls' emotional and physical well-being

Online Safety
Girl Scout Internet Safety Pledge* for All Girl Scouts


Supplemental Accident Report

Training Videos & Tutorials

CPR Trainings

You can obtain classes through your local fire department or The American Red Cross

Video Tutorials

Check out our Volunteer Training YouTube playlist for tips on conflict Resolution, planning successful Bridging Ceremonies, and more!

Travel Guidelines

Traveling is an exciting way to teach girls new skills and introduce them to new experiences. A Girl Scout trip is defined as any time a group has an activity at a location other than the regularly scheduled meeting place. All Girls will need a Parent Permission and Health form filled out. Before traveling with girls, ensure that you have trained adults in place for the following roles:
 
Troop Trip Organizer
Assists girls in planning, budgeting, and organizing short outings, overnights, or longer trips. Troop Trip application must be submitted to your Volunteer Support Coordinator 6-18 months in advance.

Licensed Troop Camper
Assists girls in planning, budgeting, and preparing for a troop camping experience where girls will cook and/or sleep outdoors. Training for this role is required.

Troop Driver
Drives girls and adults on field trips, outings and trips and ensures the proper safety procedures are all followed while transporting girls.

First Aider
Provides first aid as needed. Must have a current First Aid/CPR certification; training for this role is required. 

For more information on planning your troop trip, please contact your Volunteer Support Coordinator.

General Guidelines
• There must be least one adult first aider traveling with the group.
• GSUSA recommends two adults to each car.
• Each vehicle should be supplied with a First Aid kit.
• Ensure you have the proper adult-girl ratio for the trip.
• Additional Accident & Sickness Coverage must be purchased for trips lasting three nights or more, out of state or international.
• For more information, reference the Volunteer Essentials.

Contact Volunteer Services

 

Questions? Comments? Concerns? Contact us today!

You can call the Girl Scouts of Northeastern New York Council at 518.489.8110 or contact Volunteer Services directly at volunteering@girlscoutsneny.org.

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